SYNTEZA [Szkolenia - Konsulting]

Session no. 9

Work organization and optimal time management.

Beginning:

• "Follow-up" session consolidating the acquired knowledge and skills
  

- sharing experiences related to the application of newly learnt tools
- analysis of Success Cards and Further Study Cards - worked out between the sessions

• How do I manage my own time?
  

• Ice breakers - games for building up the atmosphere and creative involvement
  

1. Organization of one's own and team work - planning and evaluation of effects

• "Me and my team make one team" - individual contribution to the performance of tasks
  

• Three principles which save time and energy
  

- I know my role and know what my team does [optimal division of tasks]
- if I see a problem: I talk - help [preventing mistakes]
- first responsibility, then pleasure [thinking in terms of priorities]

• "Time circle" - the analysis of the used time
  

- I have to, I should, I would like to - the approach to tasks
- typical time "eaters"
- individual perspective in planning - efficiency and disruption curve

• Benefits stemming from the appropriate allocation of time
  

2. Time perspective in planning - the principles for establishing objectives

• Parameters of a well-defined objective
  

• Profit and loss in planning - Pareto principle
  

• Time planning [long-term, short-term]
  

- possibilities and intentions - realistic approach to tasks and responsibilities
- basic tools used in time management
- ALPEN method and 5 stages
- benefits of flexible planning

3. Time management and its consequences for team effectiveness

• Division of works and time budgeting
  

• The principle of result acting - strategy
  

- optimal time management [calendar, documents, "interruptions”]
- postponing the realization of tasks and decision making – methods of self-motivation  
- focusing on important tasks [ABC method]

4. Stress as the consequence of time pressure

• Building up the habit of a constructive response to stress
  

- factors influencing the enhancement of mental strength
- creating support in the team/organization
- ways of distancing oneself from negative emotions
- relax - the condition of professional creativity and efficiency

5. Organization of working time - case study

• Planning a working day on the basis of the learnt methods
  

- case study from in terms of the issues discussed during the session
- the effects of Participants' work and trainer's feedback

Conclusion of session no. 9:

• Trainer's and Participants' summary
  

- "brainstorming" - how will I use the techniques I have learnt in the professional environment?
- Further Study Cards - planning further steps in the process of improvement

• Individual consultations